Free options first. Curated shortlists with why each tool wins and when not to use it. · 366 reads
Also includes a prompt pack (5 copy-paste prompts)
Strong at producing well-structured policy documents from detailed prompts. Handles policy updates with tracked changes well and can produce SOP tables in a single pass.
When the policy involves jurisdiction-specific employment law. AI-drafted policies always need legal review before adoption.
A solid free option for drafting handbook sections and SOPs. Integrates with Google Docs for HR teams that maintain their policy library in Google Drive.
When you need precise formatting for numbered SOP steps with responsibility columns. ChatGPT and Claude handle complex table and list formatting more reliably.
HR teams that manage their policy library in Notion can use Notion AI to draft, update, and version-control policies directly inside the same workspace the team uses.
If your policies need to live in a formal document management system with access controls and version history, Notion may not meet your compliance requirements.
| Tool | Pricing | Verified | Link |
|---|---|---|---|
| ChatGPT | Free plan available | Checked 1h ago | Try → |
| Google Gemini App | Free plan available | Checked 1h ago | Try → |
| Notion Wiki Pro | Pro | Checked 1h ago | Try → |
Copy and paste these prompts into your chosen tool to get started.
Fill in placeholders (optional):
Write a draft HR policy on [describe the topic: remote work, expense reimbursement, leave, disciplinary process, etc.] for a company with [number] employees in [location or region]. The policy should cover: [list 4 to 6 specific areas the policy needs to address]. Format: numbered sections with plain headers. Tone: clear, fair, and easy to understand. No legal jargon.
Here is our current [policy name] policy: [paste policy text]. We need to update it to reflect these changes: [list the specific changes]. Update the policy to reflect these changes. Keep the same structure and tone. Mark each changed section with [UPDATED] so I can find them easily during review.
Write a section for our employee handbook on [describe the topic: professional development, flexible working, code of conduct, etc.]. Cover: [list the key points the section must address]. Tone: encouraging and clear. About [word count] words.
Write a standard operating procedure for the [describe the HR process: new hire onboarding, employee offboarding, leave request approval, performance review cycle, etc.]. Format: numbered step-by-step process. For each step, include who is responsible (HR, manager, employee, or IT) and what the expected output or outcome is.
Review this HR policy for clarity: [paste policy]. Identify: (1) any sentences that are ambiguous or unclear, (2) any terms that are not defined, (3) situations the policy does not address that might come up in practice, and (4) any language that seems outdated. List each issue and suggest a specific revision for each one.
